01 Mar 4 Great Reasons to Plan Ahead!
- Cost Effective – Planning ahead allows for more time to prepare a working budget. This will help keep your cost’s in line and avoid any last minute unnecessary expenses. Most avoidable expenses happen during last minute emergency’s that were missed due to poor planning. Advertising, marketing and branded giveaways are important items for all events. Planning ahead gives you enough to time to source quality providers and materials that directly reflect your event and brand.
- Team Management – In most cases, great events are the result of the work of a dedicated team. Proper communication, a delegation of activities and consistent team meetings are required to execute your event flawlessly. If you plan ahead, you have time to work together to accomplish all the necessary tasks. Communication and team functionality increases as there is less stress to accomplish so much in so little time.
- Contingency Planning – Planning ahead allows you to prepare for potential problems. You can plan for alternatives in the event something does happen. When you set the direction and priorities of your team early, your team members will know what to work on or what they should be working on first.
- Vendors and Suppliers – Planning ahead allow’s you to look for reliable vendors with a good reputation who will deliver according to plan. Looking for someone to work with is a challenge! Especially if everyone is under pressure. The right fit for your event is very important and sometimes it takes time to build and maintain relationships with these trusted partners. Working with the right vendors/suppliers will allow you opportunities ordinary clients won’t have access to like back up support for broken down equipment, access to items and hard to come by equipment that will potentially go trending or emergency orders that cannot be accommodated in the ordinary course of business.
Remember….failing to plan means planning to fail!