The Holiday’s are coming!

With Christmas Holiday’s just around the corner, it’s important to take time and plan properly for your upcoming Corporate Holiday event.  From determining the location and theme to choosing entertainment and equipment to suit all of your guests, it’s safe to say there is a lot to think about in order for your event to run smoothly.  In order to help, we’ve created a small checklist that you can use to help guide you through the process of planning a successful Corporate Christmas event.

Here we go……

1. Venue

Employees spend 40 plus hours a week at the office. Do they really want to spend the party in the same place they spend their working hours? Make the event memorable!  Select a venue actually designed for holiday events.

Here are some tips on venue selection:

  • Is the venue located fairly nearby?
  • Is the venue opened for holiday events?
  • Are you open to a shared Christmas party? If you have a fairly small expected turnout, you can opt for a shared Christmas party at a larger venue.
  • Does the venue have additional amenities that would be nice to have, such as a complimentary spa or massage services?

 

2. Entertainment and Equipment

How will you entertain your guests?  Is it a daytime or nighttime event?  Is it designed for families with children or just for staff?  There are many options!  DJ’s, Live Band, comedians, fun equipment such as inflatable bouncers and other interactive play equipment.

The theme may also influence the type of entertainment you provide. If holding a Las Vegas theme, for example, the activities can include casino games with various card tables and rented slot machines.

Be sure the venue has the spacing and power requirements you need for the equipment and entertainment you want to bring in!

 

3. Catering

In order to properly plan for food, you need to know your guest list and theme.  The venue may have its own catering department. If so, that’s a bonus. You may opt for a third-party food vendor. Be sure to check with the venue to see if this is okay.

Food options are limitless and diverse. From traditional sit down meal options to buffet style settings.  Each have their pro’s and con’s. What’s important is that the food selection meets the needs of the guests and suits the theme of your event.

4. Theme

Does a Christmas party have to take on a Christmas theme?  Perhaps….however, it’s also possible to have a smaller theme within the Christmas scope.

Here are some examples:

  • Ugly Christmas Sweater Party
  • Winter Wonderland
  • 80’s Christmas
  • Christmas Masquerade Ball theme

You get the idea!  A Christmas party can be pretty generic if it’s the typical celebration with holiday decorations and a Santa for the kids to sit on.

5. Time and Date

There are many other companies and organizations planning Christmas party’s and there are only so many venues to go around.

Most often, people want to host their corporate Christmas events within the same time period prior to Christmas.  With so many people planning around the same time, it’s important you book your venue well in advance in order to get your preferred date and time.

This is why you need to be flexible and willing to host the event earlier in December or late November.  It’s also not uncommon for events to be hosted after Christmas and in the first week of the New Year.

Have a great week everyone!

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